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After the tenders
(OT/GT/LTE/STE) have been opened they are
separated into Technical and Commercial bids. In some
cases, three parts of the bid is received, Technical,
Commercial and price bid.
The first step is to examine the technical and
commercial issues of the tenders for determining their
suitability. Price evaluation is done after the tender
evaluation of technical and commercial parts.
This procedure of evaluation is also called the two bid
system.
Important guidelines for analysis and evaluation of
tenders :
- Tenders are to be
evaluated as per the terms and conditions
incorporated in the tender document issued
by purchaser
- Determination of a
tender's responsiveness or otherwise is to
be based on the contents of the tender
itself
- No tender should be
rejected during tender opening
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What are the essentials of examining the tenders :
- The tenderer fulfills
the eligibility criteria and meets
qualification criteria
- The documents are
properly signed
- Offer validity is as
required
- Required earnest
money is available
- If the tender is from
a dealer, proper authorisation from the
manufacturer is available
- Meets the required
specification and other essential technical
details as shown in the tender document
- Required provisions
concerning performance security , warranty,
force majuere , applicable law, taxes and
duties etc. have been accepted without
deviation, reservation or omission
- The tender conforms
to all the essential terms & conditions of
tender document without material deviations
- The tenders which
fulfill all the essential requirements are
called responsive tenders
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Purchaser may wave
any minor information, non-conformity and / or
irregularity in a tender or obtain clarification from
the tenderer provided the same does not constitute
material deviation and also does not prejudice or affect
the relative ranking order of the tenders.
Whenever necessary , purchaser
is to convey his observations on such issues to
the tenderers. If a tenderer does not accept such
observations, that tender is to be rejected being
unsuitable.
Except otherwise provided, the tenderers shall not
be requested or permitted to alter or withdraw
material deviations or reservations (in tenders)
once the tenders have been opened.
Based on the scrutiny as above , the tenders are
to be divided into two categories - suitable and
non suitable |
